Certified Equity Professional (CEP) with over 10 years of experience in global stock plan administration for both public and pre-IPO companies. Hold a diversified background in payroll administration and more than 15 years of experience in accounting. Energetic, highly organized and diligent that has demonstrated commitment to results and high confidentially. Incredible team player that is respected, well liked, and puts in extra effort to achieve goals.
NOTABLE ACCOMPLISHMENTS
Implemented and established necessary controls for an effective stock plan department
Administered Option Exchange program
Implemented and administrated Employee Stock Ownership Plan (ESOP)
Managed post-merger integration of assumed stock plans to equity software system
Implemented electronic grant acceptances
Managed proxy statement process
Managed Section 16 compliance program
Facilitated RFP to review service providers for equity software, broker and transfer agent
ASC718 accounting for Option Exchange, M&A transactions, Award Modifications and Performance Awards
Managed private company issued equity on Solium Shareworks
Project lead for migration from Smith Barney to E*TRADE and system upgrades
Reconciled APIC Pool
Notary Public
Sr. Manager, Stock Administration @ • Managed the administration of employee stock plans for over 10 countries (Stock Options, RSAs and RSUs) including but not limited to the day to day processes to meeting year-end reporting requirements
• Managed updates to the cap table comprising of common and preferred stock and warrants holders
• Managed the process of stock sales in the secondary markets from the initial ROFR process to stock transfer
• Responsible for the Black-Scholes analysis and computation of stock-based compensation expense for new and modified equity awards under ASC718 and all other equity entries related to stock
• Assisted in the IPO efforts by preparing the equity and compensation tables for Form S-1, managed the distribution of lock-up agreements and filing preparations for SAFE approval in China
• Completed several acquisitions involving the integration of assumed stock plans
• Key support to legal counsel, HR, payroll, accounting, FP&A, executive management, internal and external auditors on all stock-related matters
• Drafted desk procedures, process policies and employee communications
• Assisted in various treasury tasks and maintenance of world-wide legal entities From May 2015 to Present (7 months) San Francisco Bay AreaManager, Stock Administration @ From May 2012 to Present (3 years 7 months) San Francisco Bay AreaSr. Payroll/Stock Plan Administrator @ • Solely administer of company’s global equity programs (Stock Options and ESOP)
• Prepared and filed Section 16 forms through EDGAR and managed 10b5-1 plans with external brokers
• Maintained Equity Edge system integrity and completed upgrades from version 6.2 to 8.0
• Led proxy process including drafting new disclosures, updating tables/footnotes in CD&A and D&O Questionnaires update and distribution
• Successfully completed a tender offer program and was involved in 2 acquisitions
• Prepared quarterly analysis of Black Scholes assumptions and calculation for stock-based compensation expense including providing forecast for future quarters
• Prepared monthly journals and reconciliations for all equity accounts
• Updated stock-based comp disclosures for 10K/10Q reporting
• Maintained designated insider listing and update trading window
• Key contact for requests from employees, outside directors, broker, transfer agent and trustee
• Payroll responsibilities include processing multi-state payroll ensuring accuracy and compliance
• Calculated quarterly employee sales commissions
• Responsible for all payroll-related entries and monthly reconciliations
• Provided support for 401(k), ESOP, worker’s comp and SOX audits From 2007 to May 2012 (5 years) San Francisco Bay AreaPayroll/Stock Administrator @ • Responsible for stock administration including processing of grants, exercises, repurchases, RSU releases and terminations/LOAs
• Managed ESPP enrollments/withdrawals and process semi-annual ESPP purchases
• Reconciled shares outstanding/reserves with transfer agent
• Prepared monthly FAS123R assumptions and stock-based compensation expense
• Prepared quarterly basic and diluted EPS calculations, equity roll-forward and APIC pool reconciliation
• Prepared cash and equity-related tables and disclosures in 10-Q and 10-K
• Prepared PBC items for SOX and quarterly audits
• Update trading window, monitor insider trading activities and interact with brokers on executive’s 10b5-1 plans
• Prepared and distribute Statement of Taxable Income and Disqualifying Disposition Surveys
• Provided ad-hoc reports for Finance and upper management
• Processed payroll through ADP for all employees on a semi-monthly basis
• Prepared payroll-related journal entries, reconciliations and analytics
• Interacted with all levels of employees and outside vendors to resolve issues related to payroll
• Bank reconciliation for all cash/ investment accounts and provide weekly cash position update to CFO From 2006 to 2007 (1 year) San Francisco Bay AreaAccounts Payable @ From 2004 to 2006 (2 years) Tier I/II AP @ From 2003 to 2004 (1 year) AP @ From 2000 to 2002 (2 years)
CEP Designation From 2006 to 2007 Associate of Science, Accounting @ Mission College From 2003 to 2006 Vikki CEP is skilled in: Accounts Payable, Sarbanes-Oxley Act, PeopleSoft, Finance, Strategy, Financial Reporting, Accounting, Financial Analysis, SEC filings, Revenue Recognition, Mergers & Acquisitions, SaaS, Start-ups, Process Improvement, Leadership, Management, Pre-IPO, Private Equity, ADP Payroll, Section 16, Oracle, Payroll, Proxy Statements, Notary Public, Employee Benefits, Account Reconciliation, ESPP, Employee Stock Options, Option Valuation, Restricted Stock