Michelle Medrano-Garcia's Email Addresses & Phone Numbers

A high-energy, seasoned and dedicated Executive Assistant with 15 years extensive experience supporting top executives manage their teams, priorities, goals and objectives to ensure the continued success of the organization. Regular communication with Boards of Directors, shareholders, customers / guests, financing sources, internal management and all levels of employees in various organizations. A passion to serve and...

A high-energy, seasoned and dedicated Executive Assistant with 15 years extensive experience supporting top executives manage their teams, priorities, goals and objectives to ensure the continued success of the organization. Regular communication with Boards of Directors, shareholders, customers / guests, financing sources, internal management and all levels of employees in various organizations. A passion to serve and the ability to anticipate the needs of all; described by colleagues as dedicated, personable, trustworthy, resourceful, honest and courteous. Substantial experience supporting the most challenging executives while maintaining the highest level of discretion and professionalism. Demonstrated use of initiative and independent judgment with frequent access to confidential and highly complex information. Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks. Proven track record of accurately completing research, reporting, and information management. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages. Proficient in the use of Microsoft Office Systems (Excel, Word, Power Point and Outlook E-mail ) Microsoft Visio®, Org Plus, PeopleSoft, and the Internet.Executive Administrative Assistant @ From September 2013 to Present (2 years 4 months) Greater Chicago AreaExecutive Assistant to CEO @ From October 2011 to July 2013 (1 year 10 months) Senior Executive Assistant @ Provides administrative support to the EVP & SVP in the Human Resources area. Key responsibilities include coordinating new employee set-up and on-boarding of executive management members. Reviews, responds, tracks and handles emails that require executive's action, attention which may include forwarding email out to appropriate team or individual for response to ensure deadlines are met. Handling of requests for information and trouble shoots issues relating to HR Express, Oracle, various policy and procedures. Serve as a resource for how to get things done and where to go. Prepares meeting agendas, monthly executive summary and carefully monitors action items. Extensive calendar management. Coordinates travel arrangements for domestic and international business trips. Responsible for the planning and coordination of training events as well as team outings. From May 2006 to October 2011 (5 years 6 months) Executive Assistant @ Coordinated and distributed monthly, quarterly and annual reports to the Board of Directors, Shareholders and Regulators. Coordinated Board meetings and other Board related duties as required. Facilitated the production and coordination of development of materials for Board of Directors meetings. Maintained corporate, regulatory records and litigation files for the business. Prepared charts, graphs and presentations as required. From April 2005 to April 2006 (1 year 1 month) Executive Assistant to CFO @ Prepared and distributed the CFO reports and letters as necessary. Compiled statistics and/or obtained pertinent information as required. Coordinated and distributed monthly, quarterly and annual reports to the Board of Directors, Shareholders and Regulators. Coordinated Board meetings and other Board related duties. Responsible for the coordination of CFO's schedule. Tracked and maintained department budget. Maintained corporate, regulatory and financial records. Reconciled marketing cash receipts to petty cash funds. Prepared bi-weekly time, expense, and travel reports. Managed invoicing and billing processes. From September 2000 to April 2005 (4 years 8 months) Executive Assistant to Executive Director of Recruiting @ Responsibilities included the coordination of meetings and complex travel arrangements due to the confidential nature of the searches. Created presentations for potential new business or clients. Created resumes and candidate letters for candidates. Managed Executive Director's expense account and calendar. Prepared fee arrangements and confirmation letters for searches. Reconciled, reviewed and approved client invoices of our services. Acted as a liaison between clients, candidates and Executive Director. Responsible for the maintenance of client and candidate information database. Created position specifications of client needs and requirements From December 1999 to August 2000 (9 months) Administrative Assistant to 3 Directors @ Provide administrative support to three directors in the Lake Michigan Human Resources area. Responsibilities included calendar management for 3 area directors. Coordinated travel arrangements. Acted a liaison between Accounts Payable and vendors. Prepared bi-weekly time, expense, and travel reports. Managed invoicing and billing processes. Assisted in the management and maintenance of the personnel files. Created and maintained the departmental invoice tracking database. Coordinated the distribution of gifts and special mailings that launched new human resources initiatives From April 1998 to December 1999 (1 year 9 months) Administrative Professional @ Administrative Professional II to 2 managers and 11 staff personnel Directed day-to-day office operations, providing fundamental support to the Consumer Sales Department team. Managed credit card accounts and remote offices for entire Sales Force. Managed AT&T Software Defined Network accounts and office equipment requirements for external Sales Force. Assisted in the planning of off-site quarterly meetings for sales force. Assisted in the audit of weekly expense reports and managed department office supply budget. Acted as liaison between Accts. Payable and vendors to keep accounts current. Responsible for the invoice payment process for Sales Department. From July 1993 to April 1998 (4 years 10 months) Diploma, General Studies @ James H. Bowen High School From 1985 to 1989 Michelle Medrano-Garcia is skilled in: Microsoft Office 2007, Administrative Assistants, Process Scheduler, Project Planning, Travel Arrangements, Executive Management, Lotus Notes, Outlook, PeopleSoft, Spreadsheets, Visio, Adobe Acrobat, Event Planning, Access, Workshop Facilitation